Copies fork
Each team edits its own version.
Draft under review
Our fund guarantees steady returns for every investor.
Free your brand knowledge from any provider ecosystem
Not software. A service that sets up your brand knowledge and guardrails as files you own, in plain language. Never locked into one provider.
Every rule tested. Every change logged. A person in control.
Your files work with
- Anthropic
- OpenAI
- Meta
- xAI
- Microsoft
- Amazon
- Mistral
- DeepSeek
Agents: Claude Code, Grokbot, Hermes, OpenAI Dots, Meta Muse, others.
Sample Brand Files check
Sample
Tone: plain voiceVersion 7 · Hardness HARD
Passed
Messaging: approved claimsVersion 3 · Hardness DEFAULT
Passed
Regulatory: performance claimsVersion 4 · Hardness HARD
Failed
Example only. Draft held, deviation logged.
Prompt libraries drift. Rules should not.
Shared prompts feel like control. Then copies diverge, a new model arrives, a claim slips in. Nothing tested it. Nothing logged it.
Nothing is tested
Right tone, wrong claim, found too late.
No record
No proof of what was checked.
One tool only
Rules stay in one tool.
The shift
Files a machine can read. Rules a machine can test. A person governs. A log proves it.
What changes when rules are real
One voice, every provider
Encode once. Same rules, any provider.
Caught before they ship
Checked first. Deviations surface before clients, regulators, or the public.
Regulatory guardrails, same system
Seven regulatory areas, tested like every rule.
A log to show
Detected, scored, logged. Show what happened.
Plain voice, in one file
Example rule, in a Tone file: Lead with the plain point. Do: Doors open at 9. Don't: Embark on an unforgettable journey. Hardness: HARD for email, DEFAULT for social.
Your files, not a provider
You own the files
Folders you control. Rules with named owners, versions, hardness.
Files, not a platform
Your knowledge lives in plain files, not a platform. Switch providers, files move with you.
Nothing locked in
Nothing in a closed ecosystem. Plain language, works anywhere.
A brand rule is only real if a machine can test it, a person can govern it, and a log can prove it.
Encode, test, listen
Encode
Your tone, structure, messaging, and regulatory areas become files you own. A file is instructions, not a rule. Each rule: name, test, owner, version, hardness.
Test
Checked before it ships. Deviations detected, scored, logged, surfaced.
Listen and heal
Figma, Slack, email, and more, checked against your rules. Drift flagged. See signal ingestion.
A system you can read, not software to trust
Not software you install. A method of files and folders, set up once, any provider or agent can read it.
One stage, one job
One step per stage, output to its own folder.
Plain language
Plain text, not hidden settings.
Every output editable
Every output editable before the next stage.
One exception, or a real change?
We watch feedback, spot when you break your own rules, and tell a one time exception from a change your guide should absorb.
Example signals
Example
Figma commentOff brand now.
ClickUp commentLouder for the holiday push.
Slack messageStill saying it this way?
EmailWhy did the tone change?
LoggedReason: promotion
Graduation flaggedSame rule, 3 in 30 days.
Listen, without judging
Figma, ClickUp, Slack, email in. One question: does this break a rule? Knowledge stops living in one head.
Log it, ask why
Logged with one reason: promotion, offer, season, stakeholder, or one off. Internal only. To the client: happy to, just confirming this is for the promotion, not permanent.
Count, then graduate
Same deviation, same rule, in your window, stops being an exception. Three in 30 days, all promotions, flags a guide conversation. Human decides: graduate, versioned and dated, or reaffirm as known.
Thresholds are per channel.
Files and folders, not one prompt
Each folder holds files for one area. A file is instructions, not a rule. One file distills data into insights. Another proposes a rule. Another amends one.
A name
A test
An owner
A version
A hardness level
Tone
- Plain voice
- Formality
- Words to avoid
Structure
- Headlines
- Length
- Disclosures
Messaging
- Approved claims
- Proof first
- Audience fit
Regulatory
- FINRA
- HIPAA
- Cannabis
- EEOC
- FDA
- GDPR
- Truth in advertising
Workflow presets
- Review
- Legal sign off
- Social check
A failing check, a passing check
Samples, not client records.
Failed
Sample
Our fund guarantees steady returns for every investor.
- Rule
- Regulatory: performance claims, version 4
- Hardness
- HARD
- Reason
- Promises returns. The rule forbids it.
- Action
- Held for a reviewer.
Passed
Sample
Here is how fees work, in plain terms.
- Rule
- Tone: plain voice, version 7
- Hardness
- HARD
- Reason
- Direct. No promise about results.
- Action
- Released and logged.
Prompt library versus Brand Files
| What matters | Prompt library | Brand Files |
|---|---|---|
| Consistency over time | Drifts | Versioned, owned |
| Testing | Untested | Every rule tested |
| Audit trail | No audit log | Detected, scored, logged |
| Model coverage | Tied to one tool | Provider agnostic |
| Regulated claims | Left to reviewer memory | Seven areas tested |
| Changing the rules | Anyone edits a copy | Approved or vetoed |
Questions brand and agency teams ask
Is Voxaic a service or software?
Voxaic is a service, not software. Files you own, in plain language.
Can you work from our existing guidelines?
Yes. Your guidelines are the start.
Which models does it work with?
LLM agnostic. Your files work with every major provider and agent.
How do the regulatory guardrails work?
FINRA, HIPAA, cannabis, EEOC, FDA, GDPR, truth in advertising. Tested like every rule.
Who owns the rules?
Every rule has a named owner.
What is a hardness level?
Measured, not assigned. HARD 95%+, 12 votes, 2 raters. DEFAULT 75-95. PREFERENCE 55-75. Below that, taste. Channel specific. Approver only.
Start narrow, then expand
One team
The team at risk most.
One set
Focused Brand Files, each rule tested and owned.
Real drafts
Real drafts. Expand after tests pass.
See your rules tested on real drafts
Bring one team and your guidelines. See them become Brand Files you own.
Contact: info@voxaic.aiTell us where to start
Email us. We reply to set up your demo.
- Brand Files from your tone.
- Deviation log.
- Start narrow.